Skip to main content area Skip to main navigation Skip to institutional navigation Skip to footer

Office of the Provost

2013-2014 Academic Administrative Calendar

 

2013-2014 Academic Year

Click here to open a pdf version.

 

July 

Begin to coordinate Opening Academic Convocation

August

August 1       VPAA sends invitation out to all new full-time faculty, President, Deans, President of Faculty                     Senate, and President of AAUP regarding New Faculty Orientation in August.

August 15      VPAA sends reminder email to faculty eligible to take Sabbatical (AY 2014-2015 )                                       reminding them to inform Chair, Dean and VPAA by September 15.

September

September 1     Absolute Deadline for new evidence to be accepted by ART (Tenure)**

September 3     Classes begin/Opening Academic Convocation.

September 9      Last day for adding and dropping courses Last day for converting to or from Audit

September 12    Spring 2014 master schedules, with any revisions due from departments to Deans.

September 13    Last day for conversion of summer “N” grades

September 15    Faculty notify Chairperson (copied to Dean and VPAA) of intent to apply for                                                 2014-2015 Sabbatical.**

September 26    Spring 2014 master course schedules, with any revisions, due from deans to registrar                                for data entry and room assignments.

October

October 1            VPAA informs candidates who are eligible for tenure.**

October 1           Candidate notifies VPAA, Deans and Chair of intent to apply for promotion. (Full)**

October 1          Student Fulbright applications and recommendations due to Fulbright Program Advisor

October 10         Spring 2014 master schedule due back in deans’ for final accuracy check

October 10          Department declaration of related departments sent to Dean**

October 14          COLUMBUS DAY (college closed, no classes)

October 15          Classes meet on a Monday schedule.

October 15          Department Committee communicates recommendation letter to faculty member                                       requesting sabbatical(copied to Dean and VPAA).**

October 15           Deans convene area selection Committee for promotion cases. VPAA sends memo to                               ART and President of candidates who intend to apply for promotion.**

October 18           Mid-term

October 22           Mid-term grades are due by 5 pm.

October 25           Final Spring 2014 master schedule due back in deans’ offices for final review.

October 28           Final Spring 2014 master course schedule due back from deans to registrar by 9:00 am for printing.

October 30-31     Senior advisement for registration for spring 2014 semester.

October 31           Junior advisement for registration for spring 2014 semester.

November

November 1         Senior advisement for registration for spring 2014 semester.

November 1         Deans send VPAA 2014-2015 Sabbatical recommendations.**

November 1         Faculty Development Grants Summary Report Deadline**

November 4-5      Senior registration for spring 2014 semester.

November 5         2nd year faculty evaluations due in Dean’s office.**

November 6-8      Junior advisement for registration for spring 2014 semester.

November 8         Last day to withdraw with a “W”

November 8         Last day to convert to Pass/Fail November 11-12 Junior registration for spring 2014 semester.

November 13-15  Sophomore advisement for registration for spring 2014 semester.

November 15       Deans notify VPAA of Area Committee composition for promotion cases.**

November 15       VPAA notifies President of faculty requesting Sabbatical for AY 2014-2015.**

November 18-19  Sophomore registration for spring 2014 semester.

November 20-22  Freshman advisement for registration for spring 2014 semester

November 20       President and/or VPAA notify faculty granted approval of 2014-2015 Sabbatical                                         leave.**

November 25-26  Freshman registration for spring 2014 semester

November 26       Residence halls close at 7 pm . November 27-December 1 THANKSGIVING RECESS                               (no classes; college closed)

December

December 1        Residence halls open at 10 am – meal plan begins at dinner.

December 1        Deans Submit 2nd Year probationary faculty evaluations to VPAA**

December 1        Faculty Development Grant Progress Report Deadline (optional)**

December 1        Solicitation of Faculty Development Grant Proposals**

December 2        College reopens; classes resume.

December 6         Last day of classes

December 7-8      Reading days

December 9         Final examinations begin.

December 13       Final examinations end. Residence Halls close at 7 pm.

December 14       Reserved final examination day (in case of inclement weather emergencies)

December 15       Notification of Non-Reappointment for next academic year for faculty in 2nd academic                             year of service**

December 15       Promotion candidates submit dossiers to Area Committee.**

December 17      Final grades are due by 5 pm. December 23-Jan. 1 CHRISTMAS RECESS                                                     (college closed)

January 2014

January 1            Deadline for tenure candidates to declare intent to Chair, Dean and Provost**  

January 2            College reopens

                           Deans send memo to Faculty on Leave of Absence asking their intentions for the                                      coming year (request response by February 1).

January 15          VPAA Notifies the Appointment Rank and Tenure Committee and Deans of                                                candidates who will be applying for tenure with promotion or promotion only.**

January 20          Residence halls open at 10 am meal plan begins at lunch Registration and Orientation                               for new students.

January 20          MLK Holiday(college closed, no classes)

January 21          CLASSES BEGIN

January 24          Last day for conversion of “N” grades for fall 2014 semester.

January 27         Last day for adding and dropping courses Last day for converting to or from Audit

January 30         Deans convene area selection committees for tenure with promotion or promotion only                              candidates.**

February

February 1          VPAA informs Faculty Senate of budget for Faculty Development Grants.

February 1          Faculty Development Grant Proposal Deadline**

February 1          Discuss selection of Honors Convocation Speaker.

February 10        Catalog entries dispersed by registrar for updating for 2014-2015 catalog.

February 12        3rd, 4th, 5th Year faculty Evaluations due to Deans**

February 6         Fall 2014 master schedule information due from departments to deans.**

February 15       Deans inform VPAA of area committee composition for tenure with promotion or                                       promotion only cases.**

February 15       Deans submit 1st year faculty evaluations to VPAA.**

February 17       Presidents Day (college closed, no classes)

February 18       Classes will meet on a Monday schedule.

February 20       Fall 2014 master course schedules due from deans to registrar for data entry and room                            assignments.

February 28      Course textbook deadline for Fall semester

March

                         Begin to coordinate Honors Convocation and Reception.

                         Letter generated by registrar informing students of Honors Convocation and Reception.

March 1           Tenure and promotion or promotion only candidates submit dossiers to Area                                              Committee.**

March 1            Deans submit 3rd, 4th and 5th year probationary faculty evaluations to Provost.**

March 6            Fall 2014 master course schedule due back in deans’ offices for accuracy check.

March 7            Mid-term

March 11         Mid-term grades are due.

March 12         Classes will meet on a Monday schedule.

March 15         Area Committees submit promotion recommendations to ART.**

March 15         Faculty Development Grant Proposal Review Completed**

March 15         Renewal/Non renewal Letters to probationary Faculty.**

March 14         Residence halls close at 7 pm.

March 17-21    SPRING RECESS (No classes)

March 21         Final Fall 2014 master course schedule due back to deans for final review.

March 24         Final Fall 2014 master schedule due back from deans to registrar by 9:00 am for printing.

March 26-28    Junior advisement for fall 2014 semester.

March 31        Junior registration for fall 2014 semester.

April

April 1             Junior registration for fall 2014 semester

April                All preparations for Honors Convocation Faculty Emeritus Reception

April 1             Absolute deadline for new evidence to be accepted by ART (Full Professor)**

April 4             Last day to withdraw with a “W” Last day to convert to Pass/Fail Update entries for                                    2014-2015 Catalog due to registrar

April 2-4         Sophomore advisement for registration for fall 2014 semester.

April 7-8         Sophomore registration for fall 2014 semester.

April 9-11       Freshman advisement for registration for fall 2014 semester.

April 14-15     Freshman registration for fall 2014 semester.

April 15          Announcement of Faculty Development Grant Awards **

April 16          Residence Halls close at 7pm

April 17-21    Easter Recess (college closed, no classes)

April 22         Classes resume

April 29         Honors Convocation

May

May               Discuss Opening Convocation speaker selection.

May 2            Last day of classes

May 3-4        Reading Days May 5 Final examinations begin.

May 9            Final examinations end.    

May 9            Residence halls close at 5 pm.

May 12         All senior grades due by noon.

May 15         ART submits promotion recommendations to President.**

May 15         All other grades due by noon.

May 18         COMMENCEMENT

May 26-31    VPAA notifies faculty eligible by reason of seniority about Sabbatical eligibility no later than                        June 1**. (Sabbatical Program re: Faculty Handbook pags 46-48)

June

June 1           Area Committee completes report(s) on tenure with promotion or promotion only cases.**

June 3          Annual Reports for current academic year due to Deans

June 15        Area Committee submits tenure with promotion or promotion only recommendation(s) and                       dossiers to ART.**

June 17         Annual Reports due from Deans to Provost

 

** Faculty Handbook Deadline